E-commerce & import
Portland, OR
Overseas commercial invoices with HS codes and Incoterms, and broker bills that mix pass-through duty with their own fee.
The setup
The company and its vendors are made up. It still has its own QuickBooks company, its own local sales tax, and documents written the way this trade writes them.
Its own QuickBooks company
Nobody approved or corrected anything along the way. A document held for review stayed held, so every result is exactly what was read.
Vendors in 8 trades.
From
Overseas manufacturers
To: Amblequist Row Home Goods
From
Freight forwarders
To: Amblequist Row Home Goods
From
Customs brokers
To: Amblequist Row Home Goods
From
3PL warehousing
To: Amblequist Row Home Goods
From
Parcel carriers
To: Amblequist Row Home Goods
From
Packaging suppliers
To: Amblequist Row Home Goods
From
Marketplace fees
To: Amblequist Row Home Goods
From
Returns processing
To: Amblequist Row Home Goods
The pile
Invoices
Receipts
Credit memos
Vendor statements
107 documents in 106 PDF files. The 5 vendor statements list invoices that were also sent, so the right number of new bills from them is zero.
42% arrived as paper
45 of 107 were scanned, photographed, faxed or photocopied. 62 were clean files.
The traps
Overseas suppliers send commercial invoices carrying HS codes, Incoterms and country of origin. Customs brokers front the duty and re-bill it, so a single document mixes a pass-through deposit with the broker's own fee.
Duty that is not the broker's fee
The broker fronts the duty and re-bills it. One document, two kinds of money, two different accounts.
A commercial invoice
HS code, Incoterms and country of origin surround the numbers that matter.
One forwarder, three spellings
Each spelling can open a separate vendor record and split one supplier's history.
Negatives in parentheses
A returns credit from the 3PL written as (218.40). Lose the parentheses and it posts as a charge.
Excerpts drawn in the shape of this industry's documents, with invented names. The full test kit carries 18 kinds of difficulty across all five businesses. See every one
The results
Measured in two places, across every document in the test. Inside DocStreamAI: what kind of document each one is, what was read off it, and whether it made it from the email, each checked against the answer key written for every document. Then in QuickBooks: whether the record that landed matches. Receipts also have their own section.
107 documents sent to Amblequist Row Home Goods, in 106 PDF files, each scored against its answer key. Scored October 2, 2026. Receipts are in these figures too, and have their own section below.
Document type
Invoice, receipt or credit memo identified correctly, and vendor statements kept out of the books.
Every key field right*
Documents with every key field correct at once.
Of the 5 with a key field wrong, 5 were held for review
Fields read correctly
Values read correctly off the page, every field pooled.
Reached processing
Documents that reached DocStreamAI from the email and were handled: a record for each bill, receipt and credit, and none for a vendor statement.
Vendor statements
Statements where nothing was created, the correct result.
* Line descriptions, quantities and unit prices count as lower severity and are left out of this figure. QuickBooks records each line by its amount, so a wrong quantity or unit price does not change what lands in the books.
Receipts
40 receipts, from the inbox to the books
Measured on their own. Each one was checked against its answer key, and every one that posted was read back from this company's QuickBooks.
Reading the receipt
Reached DocStreamAI and read
Read as a receipt
Every key field right
Every field right, line items included
Traps
5 of 5 caught
1 of 1
Not in dollars
1 read in their own currency and kept out of these US dollar books.
1 of 1
A bigger, unrelated number
The stray figure was never taken for the total.
1 of 1
Vendor spelled another way
Booked to the same vendor however the name was written.
2 of 2
Total is not the amount owed
1 held for review because a balance was still due, and 1 paid in full and posted for the full total.
In QuickBooks
38 posted as expenses, and every one read back from QuickBooks.
Amount
38 of 38
Tax
38 of 38
Vendor
38 of 38
Date
38 of 38
Currency
38 of 38
Kept out of the books
2 of 40 never posted, so nothing wrong reached QuickBooks.
Where every receipt ended up
Every receipt is counted once, in one of these. Passed means right from the email to the QuickBooks record.
Where it went wrong
In QuickBooks
What landed in the books
The record in QuickBooks matches the document, field by field, per record type.
Every record posted
75 of 75 records posted to QuickBooks match the document on every field, every record type.
Documents with no trap
100.0% of bills and vendor credits posted to QuickBooks with every field matching the document.
Bills and vendor credits, traps included: 37 of 37 (100.0%).
Created from invoices.
100.0% match the document, traps included. From documents with no trap: 18 of 18.
Created from credit memos.
100.0% match the document, traps included. From documents with no trap: 9 of 9.
Created from receipts.
100.0% match the receipt on every field read back, lines included. On amount, tax, vendor, date and currency: 38 of 38. All 38 posted receipts were read back.
Vendor
The vendor on the QuickBooks record matches the vendor on the document.
We use analytics and advertising cookies to understand how visitors use the site and to measure our marketing. See our Privacy Policy.
